1. Scope of Agreement:
These are the conditions of the contract between you, the Client (”You” and “your”) and Ace Expo Ltd. (”Ace Expo Ltd.”, “we”, “us” and “our”) governing your use of our services, including event attendance as set out in your booking form. This agreement constitutes the entire agreement between Ace Expo Ltd. and you. All prior agreements, understandings and negotiations and representations (save for fraudulent misrepresentation) whether oral or in writing are cancelled in their entirety. The terms of any other electronic communications will not form part of this agreement.
2. Delegates
•Only named or pre-agreed delegates may attend the Event. Non–appearance of any of the Delegates will not affect your obligation to pay in accordance with the terms set out below (5). No persons other than those officially registered or agreed with us may attend any part of the Event.
•Delegates must adhere to the deadlines set out by the Operations Manager. Deadlines will be communicated once we have received your delegate contract confirmation. This includes returning your catalogue entry form, delegate photograph and your prioritized meeting request choices. Delegates must attend all prescheduled Event meetings and the seminar Programme.
•Delegates are responsible for their own insurance (including, but not limited to, travel insurance, personal effects and personal insurance), vaccinations and visas (where applicable).
3. Cancellation
•If you cancel your registration less than twelve weeks before the Event commencement date you will incur a charge of £450 (less any registration fee, as specified on this registration form, that you may have already paid which will not be refunded).
•Cancellation fees can be avoided by providing replacement delegates from your organization. You will be liable for any additional cost incurred as a result of supplying replacement delegates. We reserve the right to refuse replacement delegates.
•All cancellations must be received in writing and agreed by us, and full cancellation fees must be paid within 28 days.
•All cancelation fees will be paid in form of credit notes valid for 6 months from date of issue.
4. General
•You the delegate, your executive/s or your agents may not transfer or assign any of the rights or obligations of this Agreement (in whole or part) without our prior consent. Any attempt to resell, assign or transfer rights without our consent will entitle us to cancel the contract without liability to you.
•Grant of License: If your booking includes the Knowledge Pack, you warrant that you will only use the CD-ROM included in the Knowledge Pack for your business purposes and shall not, without our prior written consent, make available, copy, reproduce, transmit, disseminate, sell, license, distribute, publish,
broadcast or otherwise circulate the Knowledge Pack (or any part of it) to any other person other than in accordance with these terms and conditions.
•Ace Expo Ltd. is subject to the United Kingdom Data Protection Act 1998; our primary goal in collecting personal information from you is to give you an enjoyable customized experience whilst allowing us to provide services and features that most likely meet your needs. We collect certain personal information from you,
which you give to us when using our Sites and/or registering or subscribing for our products and services. We also collect certain personal data from other group companies to whom you have given information through their websites. If you do not want us to continue using this information please notify us at
[email protected]. Please email
[email protected] for a copy of the Ace Expo Ltd. Privacy Policy.
•This agreement is governed by and will be construed in accordance with English law and each party irrevocably agrees that the courts of United Kingdom will have the non-exclusive jurisdiction to deal with any disputes arising out of or in connection with this agreement.
•The working language of the Event is English. Delegates requiring an interpretation service must make their own arrangements at their own expense.
